We have made your task easy by handpicking a few vanity providers that meet the requirements of every type of business and freelancer. We researched over 28+ service providers and narrowed the list to the top 7 based on overall functionality, cost, and customer feedback.
1) RingCentral – Overall Best Vanity Phone Number Provider
RingCentral offers an all-in-one feature suite that enhances communications by transforming BYOD (bring your own device) into company business phones. It administers the entire business phone system from the user’s computer or mobile device. You can add or switch users, assign phones, and manage extensions and groups. With this phone provider, browse the company directory, send and receive business faxes, and check their voicemails. RingCentral offers a platform designed to meet the requirements of all companies looking for a user-friendly phone system. It also comes with tools for team messaging and cloud phones. These tools use the standard VoIP protocol and support online meetings and emailing features. The user-friendly mobile apps from RingCentral and its corporate features make staying connected with coworkers and clients simple. Features: Get Local Numbers in the following Countries: Canada, USA Free Trial: 15-Day Trial
Gain real-time insights using RingCentral MVP Analytics to make decisions and take prompt action. Offers unique features like VoIP Connection, Employee Directory, Ring Groups, Call Tracking Metrics, etc. Intuitive, easy-to-use interfaces simplify communications so you can connect from anywhere in the world. RingCentral reduces CAPEX, offering better end-user experience and continuous innovation. Provides a compliant platform to mitigate risk and a “one vendor” relationship to deliver high ROI. Ideal for freelancers, small businesses, mid-size businesses, and large enterprises.
Key Specs:
Integrations: 200+, including Microsoft 365, Zendesk Suite, and Google Workspace. Supported Platforms: Windows, Android, iOS. Customer Support: Email Help Desk, Phone & Chat Support, Online Forum. Pricing: Starts at $19.99/ month per user Free Trial: 15 Days Visit RingCentral »
2) Nextiva – Best for businesses of all types
Nextiva is the perfect vanity number provider for developing meaningful relationships with customers. Its cloud contact centers help customers connect with their staff with incoming and outgoing calls at any location. Its web-based panel simplifies managing your calls, voicemails, and faxes with just a click. Nextiva facilitates multiple features like free domestic calling, call forwarding, and voicemail-to-email conversion with one click. You can utilize Nextiva as it is beginner-friendly and offers some cutting-edge features to make your life less hefty. Nextiva also helps you extend plans that are helpful for individuals and businesses. Obtain a toll-free phone number so your customers can reach out, spending no penny. Features: Get Local Numbers in the following Countries: Canada, UK, USA, Puerto Rico Free Trial: 30-Day Trial
Offers unique features like Quality Management, Response Validation, Employee Directory, Call Logging, and more. Automatically send inbound calls to the right people with a custom call route that’s simple to create. Create a local or custom number with Nextiva’s business phone service, having no extra toll charges. Advanced voicemail feature helps manage, view, and listen to business voicemails. Ideal for small businesses, mid-size businesses, and large enterprises. Easy-to-use Sales Pipeline CRM offers maximum flexibility and usability.
Key Specs:
Integrations: Google Workspace, Microsoft Teams, Rippling, Hubspot and Zoho CRM, Dynamic 365, Zendesk Suite, Netsuite, Service Now, etc. Supported Platforms: Windows, Android, iPhone/iPad Customer Support: Phone Support, Email/Help Desk, Online Forum. Pricing: Starts at $18.95/month per line. Discounts on multiple lines and annual purchases. Free Trial: 15 Days Visit Nextiva »
3) Vonage – Best for unified communications
Vonage is a cloud-based vanity phone number provider that helps you to manage, personalize, and keep track of account activity using the Vonage Admin Portal. Users and administrators can easily audit all changes and return to the default state using the Admin Portal Audit Log. It is one of the best VOIP software that saves a lot of money by cutting down maintenance costs associated with on-site hardware and equipment and the installation costs associated with traditional telephone systems. Busy Lamp Field feature can display the phone status of other extensions on the phone, such as “idle,” “ringing,” or “on a call,” and supports up to 50 lines. Features: Get Local Numbers in the following Countries: USA, Canada and 25+ more countries Free Trial: Unavailable
Offers queue management, call logging, automatic call distribution, computer telephony integration, etc. Vonage’s cloud-based communications are vital in delivering telemedicine services securely. Your phone’s BLF keys also serve as speed dials, enabling you to press the key to call the associated extension. Vonage communications APIs enable users to integrate messaging, voice, and video seamlessly. Conversation Analyzer helps you listen in on calls and provide insightful information. Ideal for freelancers, small businesses, mid-size businesses, and large enterprises.
Key Specs:
Integrations: 20+, including Salesforce, Live Agent, Microsoft Outlook, Service Now, Detrack, etc. Supported Platforms: Windows Customer Support: Phone, Email Help Desk, Online Forum Pricing: Starts at $14.99/month per line Free Trial: Not available Visit Vonage »
4) Grasshopper – Best for Free Voice Greeting
Grasshopper is a renowned VoIP service provider that offers better VoIP prices with a modern, intuitive user interface. It gives you the free option to migrate your current vanity phone number. Grasshopper allows users to seek accessible vanity numbers with the prefixes 877, 1800, 866, 855, 888, 833, and 844. Grasshopper also helps you to select a toll-free personalized vanity number using its phone number tool. Small businesses can utilize Grasshopper’s Name Directory feature- commonly used in corporate phone systems. This feature can make life easy for you and your callers while creating the impression that your small business is on the Fortune 500. Users can also choose a local area code and request that the system produce a number. Features: Get Local Numbers in the following Countries: Canada, USA Free Trial: 30-day trial (No credit card required)
Maintain etiquette with an automated greeting to welcome callers. Ideal for freelancers and small & mid-size businesses. Voicemails are transcribed and delivered to your emails so you can assess their significance at a glance. Enables seamless communications with business MMS picture messages for your customers and partners. Offers multiple features like Simultaneous Call Handling, Ruby Receptionist, VoIP/Wi-Fi Calling, Virtual Fax, Incoming Call Control, Business Phone Number, Instant Response, etc.
Key Specs:
Integrations: Zappier, LiveChat, Smith.ai, Bitium, Ingrid Cloud, Firepoint, etc. Supported Platforms: Windows, iPhone/iPad, Android Customer Support: Phone/Chat, Email Helpdesk, Online Forum Pricing: Starting at $26/month per line. Free Trial: 7 Days Visit Grasshopper »
5) Phone.com – Best for plan customization
Phone.com is dedicated to overcoming communication obstructions caused by on-premises gear. They provide dependable, adaptable, and cost-effective cloud solutions. Communication platforms hosted in the cloud are easy to set up and maintain. They include various communication tools, an easy-to-use user interface, HD voice calls, and support staff. This phone provider is best suited for freelancers and small businesses. Phone.com frequently releases software and feature upgrades to prevent minor communication bugs. It uses many POPs, different carriers, and 24/7 technical support to deliver the best call quality possible. Medical practitioners who need HIPAA compliance for all conversations should consider Phone.com. Every plan comes with HIPAA-compliant technology for meetings over calls. Video meetings are available only on higher-priced plans. Features: Get Local Numbers in the following Countries: USA, UK, and 25+ more countries Free Trial: 30-day money-back guarantee
Seamlessly routes calls via multiple carrier options, ensuring call delivery has no downtime. Get more efficient with features like Do Not Disturb, Call Logs, Audio Conferencing, and Click-to-Call. Call Analytics provides users with an account-wide snapshot of caller data with new and returning call breakdowns. Offers multiple features like Call Logging, Call Queues, IVR / Voice Recognition, voicemail transcription, unlimited toll-free calls, and text support.
Key Specs:
Integrations: Liine, Smith.ai, Apiant, AllProWebTools, and more Supported Platforms: Windows, iOS, Android Customer Support: Email Helpdesk, Phone/Chat, Online forum Pricing: Starting at $11.99/month per line Free Trial: 30 Days Money Back Guarantee Visit Phone.com »
6) OpenPhone – Best for Professional Usage
OpenPhone streamlines operations related to contact management, international calling, and internal communication. It is ideal for freelancers, small businesses, mid-size businesses, and large enterprises. You can get and manage local and toll-free phone numbers specific to their teams, use cases, and locations from a single platform. It also allows you to forward calls from your toll-free number to your mobile phone to answer customer inquiries remotely. Team members can create contact profiles for customers using OpenPhone. Open Source facilitates storing information such as name, phone number, email, corporate communication, and customer-specific notes. It enables staff to route calls, adjust business hours, certain mute lines, record calls, and set up auto-attendants. Features: Get Local Numbers in the following Countries: Canada, USA Free Trial: Unavailable
Enrich your team’s address book with custom properties and notes so that you can stay on top of your relationships. Auto-attendant feature routes incoming calls to the right person in the company. Automatically respond to texts, missed calls, or voicemails with pre-defined messages or snippets. Get in-depth information about call volume, answer rates, and call durations to help you to spot issues and adapt to trends.
Key Specs:
Integrations: Hubspot CRM, Slack, and Zapier. Supported Platforms: Windows, Android, iOS Customer Support: Email Helpdesk Pricing: Starting at $10/month per line Free Trial: Unavailable Visit OpenPhone »
7) Avoxi – Best for global usage
Avoxi is a cloud-based vanity phone number provider. It facilitates real-time interactions with a seamless omnichannel customer service strategy. You also prevent downtime in communication with Avoxi, which can be annoying for the staff and customers and detrimental to the business’s bottom line. Business executives can boost productivity using modern tools without affecting the bottom line. With Avoxi, gain valuable insights to keep ahead of service-level metrics and manage your staff proactively. In addition, it is much simpler to develop virtual contact centers wherever you like because of its intuitive web-based call center interface. Features: Get Local Numbers in the following Countries: Canada, USA +170 countries Free Trial: 7 Days Free Trial
Offers flexible VoIP solutions to grow your coverage footprint and satisfy customer demand. Provides best-in-class and always-on customer support that you can count on. Use AWS external storage solutions to allow businesses to manage and maintain call recordings directly on their secure servers. Its reliable two-way voice helps keep your teams connected, irrespective of location.
Key Specs:
Integrations: Google Analytics 360, Salesforce, Hubspot CRM, Zendesk, Intercom, Bitrix, Outreach, etc. Supported Platforms: Windows Customer Support: Email Help Desk, Online Forum, Phone Support Pricing: Starting at $19.99/month per line Free Trial: 7 Days Link: https://www.avoxi.com/
FAQ:
❓ What is the Vanity Number?
A vanity number is a specially requested bespoke number, typically used for marketing purposes. As they are simple to recall and sometimes include the company name, vanity numbers are frequently used in business.
👉 What are the best Vanity phone numbers?
The best vanity phone number is available with the best phone number providers:
RingCentral Nextiva Vonage Grasshopper Phone.com
🏅 Can I keep my vanity number if I switch phone service providers?
Yes, you can keep a vanity number while switching phone service providers. Moving your phone number without changing the service provider is called number porting. Providers are required to transfer away your number even if you still owe money on a payment. Some businesses may refuse the request if you change the location linked to the number. Most companies have national networks, so this may not pose a problem. But they may legally prevent the porting if you are still bound by a contract, owe them money, or have your account in collections.
⚡ What to Do When Your Vanity Number is Taken?
Sometimes, the number of your choice can be either unavailable or already taken. Once a vanity number is no longer active, be it for any reason, it becomes accessible again in the future. You need to check regularly on the number as it might make you the lucky person to have early access to your number.
🚀 How to choose a toll-free vanity number?
Here are the factors that you need to keep in mind while selecting a vanity number:
Incorporation of business name: One of the most crucial elements you must consider while choosing a vanity number is the business name and the services offered. For choosing the ideal vanity number, you need to ensure that your business is memorable or already an established brand with a niche customer base. Align Number of Business Name: Verify the name of your business and the statement that states what services it provides. However, If your preferred name won’t work or isn’t accessible, focus on picking a number that expresses the nature of your company briefly and precisely. More straightforward number pattern: Keeping the number accessible to spell is an old trick too. The easier it is, the more it spreads through people’s mouths. Maintain a maximum of seven digits. Number Availability: Ensure there isn’t a lack of availability of any shortlisted number for your business. Phone Services/Features: The collection of tools aligns with the cost offered. Advanced tools will not only ease your daily hustle, but they can also help you grow over time.
❗ What is the difference between toll-free numbers and vanity numbers?
Here is the main difference that distinguishes toll-free numbers from vanity numbers.
Toll-free numbers: Easy-to-remember business phone numbers having catchy dial codes like 1-800 or similar variations like 833, 855, etc. Customers can contact the company for free using toll-free phones to voice their concerns or complaints. Vanity Numbers: Fictitious subsets of local numbers arranged in a sequence containing letters and digits. Your personal vanity “name” will be followed by your community’s area code and prefix. Examples: 1-800-FLOWERS, 1-800-GO-FEDEX and 1-800-MATTRESS. Using these numbers for local marketing campaigns might be helpful when you want to avoid employing a toll-free number.
👉 What are the drawbacks of Vanity Numbers?
With increasing businesses, it is difficult for customers to precisely recall the different combinations of letters and numbers for all the businesses they deal with. Most modern mobile phones do not include letters on the numeric keypad. Also, a business may not get its desired vanity number as it may be preoccupied.
Verdict
Nowadays, several organizations, including large and small businesses, have vanity numbers. A vanity number gives your business legitimacy and makes it much simpler for customers to trust you. If you want a reputable vanity phone provider offering a suite of tools, choose one of RingCentral, Nextiva, and Vonage.
